Accounts Careers

Accounts Assistant Job in Kenya (Centre for African Family Studies (CAFS)

The Centre for African Family Studies (CAFS) is an autonomous African institution dedicated to strengthening the capacities of organizations and individuals working in the field of health, HIV & AIDS, population and development in order to contribute to improving the quality of life of families in sub-Saharan Africa.

CAFS mission is to improve the lives of African families through skills development, knowledge management, and technical assistance in health and development

Position Description

The purpose of this position which is to provide timely and accurate accounting services. Under the guidance and supervision of the Finance & Support Services Manager, the Accounts Assistant ensures effective execution of financial Services and processes in the corporate headquarters within the Finance and Support Services Department and transparent utilization of financial resources.

The Accounts Assistant promotes a client-oriented approach consistent with CAFS rules and regulations.

The accounts assistant works in close collaboration with the program and projects’ staff CAFS HQ office in Nairobi in resolving finance-related issues and information exchange.

Main Tasks, Duties, and Responsibilities

Verifying accuracy of invoices and ensuring that all expenditure is duly authorized through an LPO, purchase requisition, contracts and/or other documentation and Invoices certified by the budget holders before payment. Preparation of Payment vouchers, in the accounting system while ensuring proper coding account allocation and ensuring all supporting documents are attached to the payment vouchers. Preparation of journal vouchers to record items of income and expenditure. Processing VAT exemption applications and ensuring that all invoices are VAT stamped on application of exemption and before payment. Preparing cheques or bank transfer request letters against the local currency bank account in accordance with the corresponding Payment Vouchers and records them into the SUN accounting system. Seeking signatures of the designated bank signatories. Assisting the FSS team in providing documentation during the statutory audit and responding to queries raised. Operate and maintain custody of the petty cash including making cash counts on a regular basis and on ad hoc requests. Reconciling the ledger balances in the SUN accounting system to the float balances. Ensuring proper filing of all accounting documentation.Analyzing basic financial information in response to queries from program staff, management , and suppliers. Deposit cash recovered from staff against travel advance paid to them or other charges to the bank account after proper approval from the certifying and approving officers. Acknowledge receipt of these funds by issuing Cash Receipt Voucher Deposit cash recovered from staff against travel advance paid to them or other charges to the bank account after proper approval from the certifying and approving officers. Acknowledge receipt of these funds by issuing Cash Receipt Voucher. Assist the FSSM in the preparation of project reports, budgets, Management accounts Preparation of monthly payroll movement schedule. Carrying out any other duties as required. Knowledge and Skills Required Strong understanding of accounting processes and procedures, Financial Reporting, Costing, Project accounting, the Fund accounting systems and Donor reporting requirements, and International Financial reporting standards. Knowledge of accounting principles, statutory regulations related to staff pay and taxation. Practical knowledge of basic accounting packages, especially Sun-System Accounting software. High level of competence in basic Excel, Word, Power point and Outlook Good data entry skills Good communication and listening skills Excellent organizational skills used in planning own work. Ability to work in a multi-cultural environment. Ability to demonstrate patience and attention to detail. How to apply: Qualified applicants may send there Cover letter, CV, and References to recruitment [at] cafs.org Only the most qualified applications will be contacted. Closing date: 15 Jan 2012 Diversey Accountant Job in Kenya (Johnson Diversey Inc.) The Role: The Accountant main responsibility will be to perform finance activities relating to the Company. He/ She will work closely with the other finance team members to ensure accurate recording of financial transactions as well as perform timely and detailed reconciliation of inventory, Fixed assets, VAT and Cheque Receipts. This person will be able to adapt quickly to changing priorities while still providing exemplary attention to detail. Job Specification: Prepare monthly financial transactions and reporting for senior management relating to freight out/ in, inventory obsolescence, inventory in-transit and royalties. Extensively utilize the ERP system to analyze and validate inventory data across multiple locations/countries. Prepare timely and accurate ad-hoc reporting as requested by senior management. Work with the country accountants for Tanzania and Nigeria to carry out inventory reconciliation between the physical and system at the various locations including consignment stock. Review royalty and sales force commission quarterly computation. Prepares weekly sales report for the Company and ensures the timely submission of the report to the regional office. Maintains a detailed Free on Loan register, carries out a monthly audit of the pending FOL agreements and makes follow up with the sales force team to ensure the same are handed back to finance on a timely basis. Ensure financial records are maintained in compliance with accepted policies and procedures Prepare financial management reports Ensure accurate and timely monthly, quarterly and year end close Establish and monitor the implementation and maintenance of accounting control procedures Continuous management and support of budget and forecast activities Monitor and support taxation issues Assist to prepare monthly accrual and prepayment schedules for the purpose of monthly reporting in line with IFRS Maintain an accurate Fixed asset Register for the Company. Record accurately and on a timely basis all cheque receipts received by Finance and ensure timely banking of the same. Participate and make personal contribution to all ERP related projects in the Company. Qualifications Desired (List Skills, Experience and Knowledge) University Degree in Business, Finance or Accounting. Professional accounting qualification e.g. CPA or ACCA Excellent technical knowledge of budgeting, cash management, financial statements and financial analysis processes. Knowledgeable of Treasury management processes Proven ability to analyse complex business issues and identify, design and implement effective practical recommendations IT literacy – Advanced excel skills a must. Able to operate in a performance driven organization Culturally aware and adept at working across multiple geographies 1 -2 years relevant experience in a similar role A career at Diversey will have you working with top professionals on some of the most trusted brands in the commercial cleaning and sanitation industry. Experience our energy and passion for a cleaner, healthier future by considering a career with us. Diversey offers a competitive Benefits package. Diversey is an equal opportunity employer. Applicants who meet the requirements stated above should send their applications and detailed CVs with a day - time telephone number to the email address below so as to reach us on or before 10th January at 5.00pm: hr.kenya [at] johnsondiversey.com Accounts Clerk Job in Kenya (Association for the Physically Disabled of Kenya - APDK) The Association for the Physically Disabled of Kenya (APDK) a well established Kenyan NGO seeks an Accounts clerk to work under the Accountants in the running of its 2 major programmes, one based in Nairobi and the other is for our Upcountry Branches. The holder of the position should have the following qualifications:- Minimum KATC final or CPA part 1 Have 1 years experience in an accounting office Have the knowledge of Excel Have working experience of SAGE (Accounting package) Be a team player Must be honest and of high integrity Qualified persons with physical challenges are encouraged to apply Applicants who meet the above requirements should submit their detailed CV and certificates with three (3) referees one of which must be the immediate former employer and current salary details before Monday 16th January 2012: to the below address. The National Director APDK P.O. Box 46747, 00100, Nairobi Senior Finance Officer Job in Kenya Job Purpose: Providing financial information to management by researching and analyzing accounting data; preparing reports. Duties: Maintain accounting/internal control systems and recommend policies and procedures. Assuring accuracy of accounting Data. Performing internal auditing for Mercy USA. Prepare, maintain and update the fixed asset register. Follow up with Logistics regarding the in-kind donation materials and agreements. Substantiate financial transactions by confirming all supporting documentation. Liaising with External auditors. Prepare financial reports for collecting, analyzing and summarizing account information for all projects. Performing reconciliations for all banks and cash accounts. Maintain payroll both in soft and hard copies. Ensuring Interbank transfers are done accurately and reconciled on monthly basis. Keep custody, understand and implement grant agreements/contracts. Build the capacity of Sub offices by undertaking training needs analysis and organizing trainings for finance staff. Provide day to day support to the sub offices Carry out other duties as required and requested by the Regional Finance Manger Job Requirements University degree in Bachelor of Commerce Accounting option or other business related field with extensive experience in financial management. Holder of CPA 2 minimum. Hands on experience with quick books and other financial software. Well developed interpersonal and team skills and proven ability to be flexible in demanding situations. Experience of management/supervisory responsibilities. Previous work experience, ideally with non-governmental organizations would be an advantage. Good written and spoken English and local language is essential. Sympathy with the aims and objectives of Mercy USA. Commitment to humanitarian principles and actions All Applications and Curriculum Vitae should be sent to wnjiru [at] mercyusa.org by close of business January 8th 2012. Applications shall be reviewed on receipt Closing Date: 8th January 2012 Management Accountant Job in Kenya (Resolution Health East Africa Limited) Reporting to the Chief Accountant, the management accountant will timely prepare, develop and analyze key financial information to ensure that management make well-informed decisions to ensure sustainable growth and profitability. Job Roles Timely preparation of monthly financial statements, including profit and loss accounts, budgets, cash flows, variance analysis and commentaries; Interpreting and communicating financial data to non-financial managers; Monitoring and evaluating internal control systems and suggest improvements where needed; Maintenance of the general ledger by ensuring that transactions are recorded correctly at all times. Ensure RHEAL is ready for annual Statutory audit; Ensure accurate and timely processing of Commissions; Ensure accurate and timely payroll processing; Ensure payment of Statutory deductions by due dates; Responsible for day to day treasury and cash flow management; Ensure accurate monthly bank reconciliations are completed; Key Performance Areas Accurate and timely Management Reports. Monthly closure of the general ledger. Ensure that books of accounts are ready for the annual audit. Demonstrate leadership in the roles assigned and delegated. Qualifications Graduate in Commerce/Economics/Finance/Business Administration. ACCA or CPA (K) Qualification. Previous work experience in a busy finance department, with at least two years in a supervisory position. Previous work experience with an audit firm will be required. Mature temperament. Accounts Assistant - Procurement Job in Kenya (Resolution Health East Africa Limited) Reporting to the Chief Accountant the Accounts Assistant -procurement will be required to facilitate procurement in adherence to the procurement policy and maintain the asset register. Job Roles Asset register maintenance including addition of assets, movement of assets, disposal of assets and reconcile the same to the asset register; Reconciling the asset register to the General Ledger; Ensure that all assets purchased are insured; Timely generation of Purchase Orders, submission for approval and issuance to relevant suppliers. This entails confirming that procurement policy guidelines have been adhered to in procurement of services; Soliciting of quotes for office supplies and doing research to take advantage of any price reductions in the market in line with the procurement policy; Annually undertaking an asset audit to confirm assets are in existence and in use; Provide office supplies to departments– this includes allocation of stationery issued to various departments on a weekly basis; Key Performance Areas Ensuring the asset register is accurate and reconciled to the GL. Assets are insured at all times. Adherence to the Procurement Policy Ensuring no stock-outs of operating supplies while avoiding overstocking in the supplies store Qualifications Graduate in Commerce ACCA II or CPA II Qualification. Previous work experience in a busy finance department. Accounts Assistant – Credit Control Job in Kenya (Resolution Health East Africa Limited) Reporting to the Credit Controller the Accounts Assistant credit control will be required to carry out reconciliations on debtors’ accounts and produce accurate reports of debtors on a monthly basis. Job Roles Debtors reconciliation with a view of ensuring accurate debtors reports; Communicating and follow up of overdue debtors and fund reimbursement prepayments; Sending out of debtors statements; Follow up and collection of over utilized claims; Ensuring resolution of returned cheque issues within the same month for all clients; Liaise and resolve arising issues with other sections and departments on debtor matters; Key Performance Areasdepartments. Sending out debtors statements. Accurate and timely debtor’s reports. Promptly resolve debtor issues with other sections and Qualifications Graduate in Commerce ACCA II or CPA II Qualification. Previous work experience in a busy finance department. If you believe you are a team player and would be a valuable resource to this ever growing brand, kindly email your: 1. Application letter quoting your age2. Updated CV listing three references3. Expected remuneration package4. Availability should you be offered the position By Friday, 13th January 2012 to hr [at] resolution.co.ke. Only shortlisted candidates will be contacted. Kindly ensure you quote the position on your email. My Health, My Life, My Resolution www.resolution.co.ke Deputy Auditor General – Corporate Services Job in Kenya (Office of the Auditor General) Scope of Responsibility He / She will head the Corporate Services Department and oversee the direction and management of the Corporate Services. The Corporate Services include but not limited to the following: Corporate Policy Finance and Accountancy Human Resources Information and Communications Technology (ICT) Procurement Transport Customer Service and Public Relations Legal Quality Assurance He/She will be expected to:- Provide strategic development and management of Corporate Services Ensure that the corporate services are under a continuous programme of improvement and upholds commitment to promote openness and accountability in the public sector Provide inspirational leadership, effective management and act as a role model Ensure that statutory and regulatory obligations are met Ensure the Office of the Auditor General discharges its mandate effectively Facilitate effective annual operational planning and budgeting Ensure that systems and processes are in place and are adhered to Promote the Office’s Mission and Vision to all stakeholders and ensure a good customer/public relations Proactively communicate objectives of the office to all stakeholders and the general public on behalf of the Auditor General Qualifications At least a Masters Degree in a field relevant to the Audit Function such as Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration or Public Administration. Professional qualifications in a field relevant to the audit function and membership to a professional body will be an added advantage. Eligible Officers in the Office of Auditor General will be considered for this position in accordance with the scheme of service for Auditors and Audit Examiners Past Experience and personal attributes: At least 15 years experience, 5 of which must be at a senior level in a reputable organization Excellent interpersonal, communication, public relations and team building skills Have strong Computer skills Other attributes for management and leadership are required Application Procedure Interested and qualified persons should complete PSC forms as follows: Applicants who are not in the Public Service should complete three (3) copies of PSC 2 (REVISED 2007) forms and submit them directly to the Auditor-General. Applicants from the Public Service should complete three (3) copies of both PSC 2 (REVISED 2007) and PSC 2A forms. All the three (3) copies of duly completed PSC 2 (REVISED 2007) forms should be submitted to the Auditor - General. The original copy of PSC 2A forms should be submitted through Heads of Departments to the Auditor - General. Duplicate and triplicate copies of PSC 2A should be submitted directly to the Auditor-General. In all cases, copies of the applicant’s certificates, testimonials and ID Card (not originals) should be attached to the duly completed original copies of application forms. Applications should reach the Auditor-General by 27 January, 2012. The applications can either be mailed to:- The Auditor-General P.O. Box 30084-00100 Nairobi Or Hand delivered to the reception of the Auditor General’s Office on 3rd Floor of Anniversary Towers, University Way, Nairobi. Or e-mail to auditor-general [at] kenao.go.ke NB: The relevant PSC forms may be obtained from the Public Service Commission of Kenya or downloaded from Auditor General’s website: www.kenao.go.ke or from www.publicservice.go.ke Further details about this position may be obtained from www.kenao.go.ke Project Accountant Job in Kenya (European Cooperative for Rural Development - EUCORD) Position Summary: The Project Accountant will be responsible for providing effective financial support to the “East African Sorghum Value Chain Development” Project ensuring compliance with donors’ (Common Fund for Commodities, East Africa Breweries Ltd.) and European Cooperative for Rural Development’s (EUCORD) policies and procedures. The Project Accountant will be responsible for the processing of financial data according to donor/client requirements, verifying accuracy of data, assisting in budget planning, implementing accounting policies and procedures, and generating prompt and accurate financial reports. Financial Management: Prepare monthly financial reports Overall responsibility for project accounting in Kenya, Tanzania, and Uganda Review local expense reports for compliance with donor regulations Prepare wire transfer requests Prepare and issue payroll checks for local staff Implement the policies and procedures in field accounting Assist Home office to prepare budget analyses on a monthly basis Maintain the field-level inventory report in an accurate, complete and current manner Manage local insurance contracts Ensure compliance to the Government of Kenya’s personnel and financial management regulations (including necessary remittances) Provide feedback and reporting to the International Project Coordinator or Field Supervisory regarding financial performance and training needs. Attend to other tasks as may be assigned by the International Project Coordinator. Experience & Education & Skill Requirements: University Degree in Commerce, Finance, Business Administration. In-depth understanding and proficiency in the use of accounting systems. Ability to train and support field Finance and Programme staff in accounting matters Good communication skills, both written and verbal in Kiswahili and English Professional accounting qualification to Certified Public Accountant Kenya or ACCA 3-5 years of working experience in a busy accounting environment preferably in a not for profit organization or other financial services sector. Applications should be accompanied by a cover letter, a detailed CV, names of at least three (3) referees. Interested candidates should also clearly state their current and expected remuneration. Please visit our website www.eucord.org to learn more about our activities. Email all application documents to vacancy [at] eucord.org to reach us not later than Friday, January 27, 2012. “Please note correspondence will be to the shortlisted candidates only”. Finance Officer Job in Kenya (International Center for AIDS Care and Treatment Programs) Duties and Responsibilities Provide leadership, oversight and advice on all finance matters Establish, manage and regularly review all finance procedures to ensure efficiency and compliance to USAID and ICAP/Columbia University rules and regulations. Develop and monitor annual project budgets and proposal budgets Ensure good cash flow management Supervise and support finance staff Review and monitor expenditure Ensure timely and accurate financial reporting to USAID and ICAP/Columbia University Oversee sub agreement management with partners Manage annual financial audits of sub awardees Oversee all project administration including procurement, renovation and logistics Qualifications and Experience Master’s degree in a financial management, accounting/CPA or equivalent At least 3 years experience in USG funded health project Knowledge of USAID financial management Strong analytical, supervisory and management skills Ability to function in a highly complex environment and work as a member of a collaborative team while exercising independent judgment High level of proficiency in relevant computer applications How to apply: Kindly e-mail your application and a detailed CV to icap-jobs-kenya [at] columbia.edu. Please specify for which position you are applying by typing Ref: NTM/615/04 in the subject line. Position will remain open until filled. Only short-listed candidates will be contacted.